How to Choose the Best Online Learning Management System (LMS) in 2021

Now-a-days, educational institutes are facing many problems related to manage and distribute their content, organizing classes and continuing to deliver lessons to students. It is challenging to choose the best LMS for an educational institute. Firstly realize the need for LMS, and after the in-depth analysis of all features and benefits of LMS, you will be able to evaluate and choose the best Online Learning Management System (LMS) for schools in 2020 to the users. 

Here is a 7 step guide to choose the best Online Learning Management System (LMS) for schools in 2021


1. Identify The Needs of The School or Learning Institute

In India, teacher and student ratio is very poor. As a result, students get neglected by teachers. A very few students get proper attention. This hampers students learning experience. Learning Management System recognizes students’ need and provides different solutions to solve their problems. LMS makes the teachers’ work easy as it is the age of technology, and people want to work digitally. Teachers and learners both can write reviews about the subject or topic. To share a course overview and lesson plans with students, experts requires an online LMS platform. Online LMS encourages students to present online work assignments by using different applications like PPT, Spreadsheet, etc. It will save a lot of time and energy of the students and provides efficacy to the learners. 

2. Identify Essential Features of Online LMS

How quick Learning Management Software generates results, shows its efficiency. Some institutes have issues regarding accessibility. Students face problems in log in. It should not be complicated. All information related to the course must be available. As it is working with advance learners, so there should be flexible according to the students’ interest. They can find suggested new courses based on their interest. Fonts and layout of content should be user-friendly, and text can get translated into other languages. Courses can be accessed through the internet from anywhere on various operating systems, browsers, and screen sizes. Training and support system must be strong. Private data and information of the users must be protected.  

 3. Allocate Budget to choose the best Online Learning Management System

As we know that budget is the most crucial factor for any organization to decide on any purchase. Before taking the subscription or purchasing and Online LMS, we need to calculate the preparation cost. Any Online LMS requires a monthly or annual license renewal fee. Without renewal, users can be denied to access the platform. LMS vendors may offer different subscription packages. So accessing the budget is the essential part. One must consider all the things that they require and also the availability of the budget so that it is easier to decide on any purchase or taking an online subscription.

To speed up the online learning process learners may need to purchase additional rapid eLearning authoring tools. These items should also get considered for the Online LMS budget. Some LMS vendors have only minimum users, but they have to consider its pricing plan. Teachers have to include online training course creation costs into the LMS budget. They include a board range of expenses. Creation of images and graphics to use in eLearning course design, to hiring a subject matter expert and instructional designers, to develop meaningful online training experience with its goal – all of the points will incur some cost. To keep online learning content fresh, Online LMS also requires continual maintenance.

The software update is needed from time to time – Sometimes it is expected fees, some other factors also affect the price decision like How many administrators are allowed? Is there any limit to upload the course or content? What is the time limit to have a contract? Is there any cancellation policy? How to get an LMS integrated with the HR system? It will ensure that when a new member is added in the HR system, it will automatically get added to the Online LMS. Different pricing models are present depending on the user’s needs and features requirements. To choose the best Online Learning Management System (LMS) for schools in 2020, it is necessary to create a realistic budget to allocate the resources more effectively. 

4. Explore The Vendors Available On The Market

To find the ideal Online LMS, we should take the search for all the options available at the market. Most user-friendly tools must be selected. Some LMS vendors provide free online training tutorials, or some provide online resources. In contrast, others offer one to one support from an IT specialist who walks you all the essential features. Some have useful AR/VR features, and some have excellent data security. All these points have to be list down on the first step of identifying the needs, and then it will be helpful to match the requirements with the options that are available in the market.

5. Taking Online Reviews Into Consideration

Before selecting any LMS users need to review its credibility and reliability. Focus on the largest number of viewers. It is easier to judge the feedback if there is a broader base of comparison. Different factors like easy to use, Affordability, How long have they been using the system, Are they new buyers or repeat buyers – are some of the points that need to consider that affects the decision making.

See the rating of most popular, best value money, and user-friendly Online LMS. How long does it take to set up a course? How much is user training required? Is the user interface instinctive? Does the system easily searchable? Is it easy for individual learning as well as for the group? How is customer support? What is the way to seek support? How good is the response? Does support continue at the same level after the implementation of it? How reliable it’s functioning like how much time it takes to download and upload the document or video – are some crucial questions to ask before finalizing the online LMS.

How students can set up a single sign-on to bypass the login screen and at a click of a button they can get into the LMS. What is the supporting time? Are they available on public holidays also? How are they supporting? Do they provide telephone support, email support, or both? Do they give a quick response? are essential factors that need to get cross-checked with the vendors.    

6. Take a Free Trial

Taking an online review is not enough to finalize the online LMS. The decision is based on the features of the product. The balance between the features – need and want plays a significant role in the selection process. If the learner is not familiar with LMS and has no experience with its functionality and features, then he should start with his goal or figure out the problem which prevented him from achieving his goal and how LMS is helpful for him. Users may have a few weeks to explore the LMS platform. LMS free trials are necessary to get familiar with the system and will not induce any panic-inducing experience. 

 7. Think About The Content Support System

Every individual has a different style of learning. Auditory learners, visual learners, written learners or kinesthetic learners – all have different ways of learning. They require different content for learning. With perfect LMS software, educators can create courses for each of the learning types. Facilitators can upload videos, MP3 files, recorded webinars etc. Online LMS also provides live podcasts, newsfeeds, and micro-learning and blended learning options. It must have recording tools to expand the life of webinars for a long time. Online LMS provides learners with an opportunity to interact and share their knowledge than the other type of platform in the market. The assignment system must be well designed like tests, assessments, surveys, reporting. Reporting can also be of two types- learner-oriented dashboards and for staff association. 


Compare all reviews. Make a list of all LMS requirements. This list must contain price, functionality, flexibility, support, number of users allowed, etc. compare price, take free trials, compare all the LMS as per your needs and requirements. Without a strategic approach, a free trial can help the learners to make their buying decision. But at the same time, it can be time-consuming and stressful. To make it successful, select an official trail team and get their feedback throughout the process and finalize it.

For the best Online LMS, you may also contact us and get a free demo of the product.